In between 11-14 of March 2016 in Chisinau, Moldova took place Advanced Planning Visit (APV) for the project “Youth for Heritage!” funded from Erasmus+ Programme, KA1, Belgium NA (JINT vzw – Flemish NA).

The Youth Exchange ‘Youth for Heritage!’ aims to support the involvement of young people in the sustainable development of urban communities and to promote the understanding of the importance of protection of cultural heritage both on national and international level.

The project consists of 2 parts – APV for youth leaders to be held in March 2016 in Chisinau, Moldova and youth exchange itself in May 2016.

An international group of young people including group leaders from the EU countries Belgium, Greece, Portugal, Slovakia and from 4 EECA countries – Armenia, Georgia, Moldova, Ukraine will take part in this international youth exchange. The total duration of the project is 8 days, including the arrival and departure days.

APV was first preparation of the youth exchange with the goal to update on the situation with youth groups and their expectations, clarify the objectives and the programme of exchange, visit the venue and discuss practicalities, agree on common rules and divide tasks between partners. During the APV youth leaders got to know each other personally and professionally; found out expectations of the project and each other; confirmed the agenda for the meeting; made decision how the decisions during the youth exchange will be made; agreed on partner roles during the meeting (e.g. who facilitates when, who takes notes of what). We addressed also content issues during discussions on: •general idea and specific objectives of the project: personal expectations of leaders and partner organisations; •information about groups of young people: who they are, their background, interests and expectations, what they can contribute; •cultural diversity within the team and the groups (e.g. habits, food, times, spiritual needs); •main activities of the exchange programme; •language support for participants (if needed), approach to conflict transformation; •youthpass, learning badges and non-formal learning (e.g. reflection moments, technical aspects); •what and how to prepare for the programme: by young people, by sending group(s), by hosting group; •information necessary for the evaluation and reporting; •division of the roles and tasks in the team of group leaders and between partners; •communication agreements and tools after this meeting.

The group also discussed the following issues: Health and safety issues (alcohol, drugs, sex, , gender issues, cultural considerations, off-site rules and regulations; safety issues in the programme; how to tackle problems; check insurance; contract agreed by young people); •contact information necessary to have about participants, groups leaders and partners; •accommodation; •special needs (e.g. food, allergies, etc); •food organisation; •money (e.g. how much of pocket-money, prices, differences in living standard, currency exchange);• travelling arrangement to Moldova and in the country; •resources – what is needed and which partner can provide what; •financial and contractual agreements between partners (e.g. reimbursement documents, sharing costs, co-funding opportunities).

Applicant organization of this project is CODEC vzw (Belgium) in partnership with the following promoters: CARPE DIEM (Slovakia), Geoclube – Associação Juvenil de Ciência, Natureza e Aventura (Portugal), INSTITUTO POLITISMU LAOGRAFIAS ATHLITISMU & NEON TEHNOLOGION (Greece), ADVIT (Moldova) – host organization, FYCA (Armenia), CISV (Georgia), Chernivetska oblasna hromadska organizatsiia “Bukovynska agentsiia regionalnogo rozvytku” (Ukraine).